Office 365 vs. 2016

 
In this post, we’ll compare Office 365 to Office 2016 and help you decide which one is actually more cost-effective for your needs. For the comparisons, we’ll be using the cheaper year-to-year plans instead of the month-to-month plans because there aren’t many situations where you’d only need Office for a month.

 

Key Differences in Office 365 vs. Office 2016
 
The two varieties of Microsoft Office are fundamentally different in terms of what you’re buying, who can use the apps, and how long you get to keep access.
 
Office 365 is a per-user subscription. Not only can you install the Office apps like you would normally, you can install them on as many devices as you want: Windows, Mac, Android, iOS, etc. All installed apps are tied to your account. All apps receive updates while your subscription remains active.
 
Office 2016 is a per-PC one-time purchase. You purchase a single suite of apps that can only be installed on one machine, but anyone who has access to that machine can use the Office apps. The installations are not tied to an account. Future versions of Office will still need to be bought as they are released.

 
 

Value Comparison for Home Users
 

 
 
As a home user, you have three (3) potential options :
 
- Office 365 Home ( RM380 per year )
- Office 365 Personal ( RM280 per year )
- Office 2016 Home & Student ( RM570 one-time purchase )

 
 

What You Get With Office 365
 
If you opt for Office 365, the main difference is that the Personal plan is for one (1) user while the Home plan is for five (5) users. They both come with seven (7) Office apps in desktop and mobile versions with no limitations or restrictions :
 
- Word 2016
- Excel 2016
- PowerPoint 2016
- Outlook 2016
- OneNote 2016
- Publisher 2016 ( PC only )
- Access 2016 ( PC only )
 
The Office 365 plans also come with OneDrive and Skype. If you’re on the Home plan, these benefits apply to each of the five (5) users:
 
- 1TB of OneDrive storage ( compared to 5GB for free users )
- 1 hour of Skype credit per month

 
 

What You Get With Office 2016
 
On the other hand, you don’t get nearly as much with either version of Office 2016. You get up to five (5) desktop Office apps but none of their mobile versions, and you miss out on the extra OneDrive storage and Skype minutes. The five (5) Office apps you get :
 
- Word 2016
- Excel 2016
- PowerPoint 2016
- Outlook 2016 ( Home & Business version only )
- OneNote 2016
 
In essence, Outlook 2016 costs RM660.
 
To equalize Office 2016 with Office 365, you’d need to purchase Publisher 2016 ( RM660 ) and Access 2016 ( RM660 ) separately in the Microsoft Store, as well as a OneDrive plan and Skype credits. Note that OneDrive only offers a 50GB storage-only plan, so that’s what we’ll use.The previously-available 100GB and 200GB plans are gone. The 1TB plan is only available with Office 365.

 
 

Over 1 Year
 

 
 
Office 365 Personal costs RM280 for one (1) user.
 
Office 365 Home costs RM380 for five (5) users.
 
Office 2016 Home & Student costs RM570 for one (1) PC. OneDrive 50GB costs RM96 for one (1) year. Skype costs about RM68 for 12 hours. Total cost is RM734 for Word, Excel, PowerPoint, and OneNote ( or RM2,054 with Publisher and Access ).
 
Office 2016 Home & Business costs RM1,400 for one (1) PC. Same annual costs for OneDrive and Skype. Total cost is RM1,564 for Word, Excel, PowerPoint, OneNote, and Outlook ( or RM2,884 with Publisher and Access ).

 
 

Over 5 Years
 

 
 
Office 365 Personal costs RM1,400 for one (1) user.
 
Office 365 Home costs RM1,900 for five (5) users.
 
Office 2016 Home & Student costs RM570 for one (1) PC. OneDrive 50GB costs RM480 for five (5) years. Skype costs about RM340 for 60 hours. Total cost is RM1,390 for Word, Excel, PowerPoint, and OneNote ( or RM2,710 with Publisher and Access ).
 
Office 2016 Home & Business costs RM1,400 for one (1) PC. Same annual costs for OneDrive and Skype. Total cost is RM2,220 for Word, Excel, PowerPoint, OneNote, and Outlook ( or RM3,540 with Publisher and Access ).

 
 

Over 10 Years
 

 
 
Office 365 Personal costs RM2,800 for one (1) user.
 
Office 365 Home costs RM3,800 for five (5) users.
 
Office 2016 Home & Student costs RM570 for one (1) PC. OneDrive 50GB costs RM960 for ten (10) years. Skype costs about RM680 for 120 hours. Total cost is RM2,210 for Word, Excel, PowerPoint, and OneNote ( or RM3,530 with Publisher and Access ).
 
Office 2016 Home & Business costs RM1,400 for one (1) PC. Same annual costs for OneDrive and Skype. Total cost is RM3,040 for Word, Excel, PowerPoint, OneNote, and Outlook ( or RM4,360 with Publisher and Access ).

 
 

Final Verdicts on Office 365 vs. Office 2016

 
 
If you only need Word, Excel, and/or PowerPoint :

- Office 365 is best value for one (1) year.
- Office 2016 Home & Student is best value for five (5) or 10 years.

 
 
If you only need Word, Excel, PowerPoint, and Outlook :

- Office 365 is best value for one (1) year.
- Office 2016 Home & Student is best value for five (5) or 10 years.

 
 
If you also need Publisher and Access without OneDrive or Skype :

- Office 365 is best value for one (1) year.
- Both are about the same for five (5) years.
- Office 2016 is best value for 10 years.

 
 
If you also need OneDrive or Skype without Publisher or Access :

- Office 365 is best value for one (1) year.
- Without Outlook, both are about the same for five (5) years. With Outlook, Office 365 is best value for five (5) years.
- Office 2016 is best value for 10 years. Unless you upgrade at the five (5) year mark.

 
 
If you need all of the above :

- Office 365 always offers the best value.

 
 

 
 

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